Programme Associate, Corporate RBM

undp - Bonn, Germany | 2024-08-05 19:36:52

Background
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Executive Office (ExO) provides vision, innovation and organizational leadership, and strategically directs and manages UNV. The ExO defines UNV’s long-term goals and immediate objectives, taking into account UN General Assembly resolutions and UNDP/UNFPA/UNOPS Executive Board decisions. The ExO leads the organization’s development, articulation and implementation of the substantive, financial and operational aspects of the UNV programme, e.g. strategies, policies and guidelines.

Reporting to the Programme Specialist, RBM, the Programme Associate, RBM, is responsible for corporate taxonomy, data gathering, processing and compiling, ensuring accuracy, integrity and timeliness, in close coordination and information exchange with the Programme Analysts, RBM, in the Regional Offices. Such data includes volunteer statistics, financial data and other data for performance monitoring and reporting. The Associate takes part in the quality control efforts to ensure and leverage quality results.

 

Duties and Responsibilities

Quality assurance and coordination of volunteer data and reporting
  • In close consultation with Volunteer Solutions Section (VSS) and Information and Communications Technology Section (ICTS) conduct assessment of data accuracy, quality and reliability (UVP, Quantum) by running consistency checks and investigating causes of discrepancies and proposing corrective actions;
  • Periodically review and monitor existing data to ensure information required for reporting purposes is entered correctly and ensure that appropriate action is taken;
  • Review and provide inputs to adjustments and enhancements of UNV’s volunteer data management applications (UVP, Quantum, VRA, CRM) to ensure key data is captured for corporate reporting purposes;
  • Provide corporate volunteer statistics required for the UNV Annual Report, corporate reviews and evaluations, the Executive Board report, and partner outreach and communications documents;
  • Liaise with the Information and Communications Technology Section, Volunteer Services Centre, Volunteer Solutions Section, Financial Resources Management Section, and Regional Offices to provide information on the development of real-time data collection and business intelligence needs;
  • Prepare and provide bi-annual UN Volunteer snapshots and other data to facilitate monitoring of progress.
Analysis of corporate planning and performance
  • Carry out trends analysis for establishment of performance measurements, such as by country, region, sector, theme, partner agency, gender, funding source and other variables;
  • Compile and maintain historical data on UN Volunteer statistics, ensuring accuracy, consistency and clear presentation, including quality control aspects;
  • Prepare data in response to ad hoc queries and requests from internal and external clients;
  • Provide corporate management information and reports on all aspects of UN Volunteer data and statistics;
  • Support SVF Steering Committee with data collection, SVF reports reconciliation and other SVF technical and data integrity matters.

Capacity building, innovation and knowledge management  

  • Contribute to knowledge building and sharing on volunteer mobilization and Results-Based Management; 
  • Co-facilitate RBM meetings and knowledge networks to actively promote exchange of experiences and good practices;  
  • Act as the corporate focal point for internal and external stakeholders on UNV taxonomy and reporting; 
  • Provide inputs and feedback for the improvement of systems and related processes that enable the Executive Office’s timely and quality delivery;
  • Stay abreast of and share innovative results reporting and business intelligence solutions, best practices and lessons learned within the peace, development and volunteerism sectors.

Management, helpdesk and enhancement of corporate RBM tools

  • Ensure adequate testing of reporting solutions and dashboards for volunteer reporting (VRA), business intelligence (BI) and volunteer mobilization forecast (CRM VMF);  
  • Support the development and delivery of training packages (onsite and online) to UNV staff, in close coordination with the Capacity Development and Learning team at UNV;  
  • Provide helpdesk functions and support delivery of the volunteer reporting (VRA), business intelligence (BI) and volunteer mobilization forecast (CRM VMF) services;  
  • Ensure adequate internal oversight and pro-active communication with vendors on the operation and enhancements of RBM tools.

Administrative and team support

  • Focal point for Executive Office on financial and budget matters; creation of requests for payments; facilitation of Charts of Accounts for Executive Office budget, requests for budget revisions, monitoring expenditure; liaison with Financial Resources Management Section;
  • Procurement focal point for Executive Office, creating all requisitions and procurement plans for the office;
  • Supports with travel plans creation and liaison with Travel Unit;
  • Provide other varied support as needed/requested within the RBM team and the broader Executive Office, including meeting minutes and correspondence.
 
Competencies

Core Competencies:

Achieve Results

  • Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

  • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

  • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

  • Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

  • Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

  • Demonstrates compassion/understanding towards others, forms positive relationship

Enable Diversity and Inclusion

  • Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies

Results-based Management
  • Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience 
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels

Data collection  

  • Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data)

Data Management & Analytics

  • Knowledge in data management, data sciences, ability to structure data, develop dashboard and visualization. Design data warehouses, data lakes or data platforms concepts. Familiarity with Machine leaning, natural language processing or generation and the use of artificial intelligence to support predictive analytics. CDMP or TOGAF9 or equivalent certification desirable.

People analytics  

  • Ability to generate and align people data with business intelligence data to inform strategic decision- making; knowledge of databases, their architecture, integration and landscape; ability to create and use data models; knowledge of visualization techniques. Gathering and using data and information to provide insights into people issues and guide decision-making.
 
Required Skills and Experience
 
Education:
  • Secondary education;
  • University degree in development studies, social sciences, economics, data science, business administration, or similar subject matter is highly desirable, but it is not a requirement.
Experience:
  • Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of  relevant experience in data analysis, quality insurance and reporting;
  • Knowledge of Business Intelligence and data systems highly desirable;
  • Proficiency in MS Suite applications, with advanced working knowledge of Excel;
  • Working knowledge of UNDP/UNV/UN systems such as Quantum an asset, as well as knowledge of other corporate accounting/ERP systems;
  • Fluency in English;
  • Proficiency in an additional official UN language (particularly Arabic, French or Spanish) is an asset.
 
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
 
Disclaimer
  • Only short-listed applicants will be contacted.
  • The successful candidate will hold a UNDP letter of appointment.
  • This post is for local recruitment only. It is open to citizens of the European Union (EU) member states or holders of residence and unlimited work permits for Germany. All travel, interview and relocation costs, if any, incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
Scam warning
 
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