Human Resources Associate

undp - Beijing, China | 2024-08-02 17:50:40

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UNDP works in about 170 countries and territories, helping to end poverty, reduce inequalities and exclusion, as well as protect the planet, in line with the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs). Together, these efforts aim to ensure that improvements in human wellbeing remain within ecological boundaries. We also help countries to develop policies, leadership skills, partnering abilities and institutional capabilities, as well as build resilience, in order to achieve the SDGs.  

UNDP China has been working in China over the past 40 years, partnering to advance various phases of China’s development. UNDP China’s actions and programmes for the period of 2021-2025 are defined in its Country Programme Document for China (CPD), prepared in cooperation with the Government of China and other partners. The CPD contributes to the United Nations Sustainable Development Cooperation Framework for China 2021-2025 and aligned to support the development priorities outlined in the Government of China’s 14th Five Year Plan.

We support the attainment of the SDGs in China, by promoting sustainable development principles in policies and decision-making, focusing on reducing inequality, promoting inclusive, low-carbon growth and protecting the environment.  Our work involves shaping the policy discourse and practices in China’s development cooperation and overseas public and private financing by providing policy and technical guidance on alignment with international best practices and norms. In addition, UNDP leverages its global network and South-South Cooperation (SSC) to facilitate mutual knowledge and experience sharing between China and partner countries on best practices and lessons learned to advance the SDGs.

Under the guidance and supervision of Operations Manager, the HR Associate delivers the timely HR service to the client and provides the analytical support to operations unit.

The HR Associate works in close collaboration with the Programme and Operations teams to exchange information and ensure consistent service delivery.
 

Duties and Responsibilities
 

Provision of HR services focusing on achievement of the following results:

  • Provide HR advisory support to the programme and operations team in recruitment activities in close coordination with GSSC, ensure the assigned recruitment cases are completed in a timely manner.
  • In close cooperation with hiring unit, provide the technical guidance on the design of TOR and recruitment strategy.
  • Maintenance of the CO staffing table.
  • Provision of information on benefits/entitlements to the all colleagues 

Provision of the technical support to Annual Performance Management Development (PMD) exercise by focusing on achievement of the following results:

  • Faciliate the performance management development (PMD) cycle for all contract holders and ensure the full completion of the annual PMD
  • Provision of technical support to the colleagues on the PMD

Management of IC contract and short term PSA contract , focusing on achievement of the following results:

  • Provide advice and guidance to staff on proper use of the contract modalities 
  • Managing the full life cycle of IC and short term PSA contract, including the design of the TOR, selection process, contract issurance and contract management 
  • Preparation of submissions for recruitment of IC beyond country office threshold to the Contract, Asset and Procurement Committee (CAP) or Advisory Committee on Procurement (ACP)
  • Preparation of cost-recovery bills for the services provided by UNDP to other Agencies
  • Maintain files of all ICs and Short Term PSA and conduct the data analysis to improve the busienss process continuously
  • Development and update of rosters of consultants including LTA (long term agreement) roster

Provision of HR Service to other agencies 

  • Provide the HR service to other agencies based on request 
  • Provide the support to HR taskforce/BOS to conduct relevant survey 
  • Management cost-recovery charges for HR services provided by UNDP to other Agencies.

Ensure facilitation of knowledge building and knowledge sharing in the CO.

  • Organize training for the Operations and projects staff on HR issues.
  • Provide input for the co-creation of a local onboarding plan, leveraging corporate resources.
  • Synthesize lessons learned and best practices in HR.
  • Make sound contributions to knowledge networks and communities of practice

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization


Competencies

Core competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

HR – Recruitment

  • Recruitment design and management: Knowledge of, ability to design and manage end to end recruitment processes.

Business Development

  • Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and    share, particularly externally.

Business Management

  • Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels.
  • Digital Awareness & Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

HR -People strategy and planning

  • Job Design: Ability to design job roles to meet specific organizational objectives.

Procurement

  • Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
     
Required Skills and Experience

 
Education:
  • Secondary Education is required;
  • University Degree (Bachelor’s degree) in HR, Business or Public Administration would be desirable, but it is not a requirement.
Experience:
  • Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of progressively responsible administrative or HR experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.
  • Familiar with HR rules and regulations in the UN system is desired.
  • Prior experience in the UN procurement management is an asset.
  • Experience or familiarity with HR operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud, SAP or PeopleSoft) is an added advantage.

Required Languages: 

  • Fluency in English and Chinese is required.

 

Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.


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