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undp - Antananarivo, Madagascar | 2024-08-02 15:13:08

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 
<Job Purpose and Organizational Context>
 
Sous la supervision directe de l’Assistant au Registry, le Messager apporte son appui au Service d’Appui Opérationnel (SAO) dans la fourniture efficiente des services dans la transparence et avec intégrité.
 
Duties and Responsibilities

 
<Enter Duties and Responsibilities here>
  1. Distribution de courrier
  2. Appui aux autres unites
  3. Rangement des salles d’archives et de stockage

Distribution de courrier :

  • Utiliser le système « e-registry » lors de la distribution des correspondances et des dossiers aux destinataires ;
  • Enregistrer et distribuer les correspondances, documents et valises diplomatiques reçus de l’extérieur au jour le jour ;
  • Enregistrer et distribuer les correspondances et documents à l’intérieur du bureau au jour le jour ; 
  • Enregistrer et distribuer les courriers personnels au jour le jour ;
  • Assurer le départ et l’arrivée des correspondances et les dossiers des autres agences des Nations Unies (y compris les MOU : accords) ;
  • Identifier le circuit des dossiers à la demande des collègues et être capable de situer l’emplacement des dossiers ;
  • Transmettre le circuit des dossiers avec les collègues si besoin ;
  • Faire l’état des recouvrements de coût (« cost recovery ») de ses activités.

Appui aux autres unités :

Service des finances :

  • Classer les pièces comptables;
  • Photocopier ou scanner les pièces comptables à la demande des autres unités après aval du Responsable des Finances ;

 

Service d’appui opérationnel (SAO) :

  • Vérifier la cohérence des factures des taxis agréés et la complétude des fonds de dossiers et remonter les informations au Responsable Logistique ;
  • Assister dans la distribution des fournitures et dans la préparation des inventaires y afférentes ;
  • Appuyer dans l’envoi des détails des paiements aux fournisseurs

 

Service de l’Information et de la Technologie (ICT) :

  • Apposer les étiquettes sur les matériels et équipements du bureau

Rangement des salles d’archives et de stockage :

En collaboration avec l’Assistant au Registry :

  • Classer les dossiers dans les archives ;
  • Ranger les salles de stockage ;
  • Identifier et céder les anciennes archives suivant les procédures de rétention de documents du PNUD ;
  • Faire le relais avec tous les concernés lors des transferts des dossiers du bureau vers les salles d’archives et vice versa (le demandeur, les agents de manutention, le personnel administratif et le personnel des achats).

Autres tâches :

  • Destruction de dossiers ;
  • Tenir la bonne conduite de la moto ;
  • Assurer le remplacement des autres Messagers et de l’Assistant au Registry pendant leur absence (aussi bien à l’intérieur qu’à l’extérieur du bureau) ;
  • Toutes autres tâches qui pourraient lui être confiée dans le domaine de ses compétences.
Competencies

 
Core : Full list of UNDP Core Competencies can be found here 

Achieve Results:

 

 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

 

 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

 

 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

 

 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

 

 LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

 

 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

People Management (Insert below standard sentence if the position has direct reports.)

 

UNDP People Management Competencies can be found in the dedicated site. 

 

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area Name Definition
Administration & Operations Documents and records management

Overall document (hard or electronic) management.

registry and retention policy including storing and archiving
Administration & Operations Registry & correspondence management Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives

 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Required Skills and Experience

 
Education:

Diplome de fin d`étude sécondaire (Bacalauréat)

Experience:
  • Pas d’années d’expérience professionnelle exigée;
  • Bonne connaissance des logiciels courants de bureautique avec certificat à l’appui : Word, Excel, Internet, gestion des bases de données ;
  • Bonne connaissance du français. 
  • Connaissance de l’anglais est un atout.

 

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
Scam warning

 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.


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