Driver and Clerk

undp - Tunisia | 2024-07-26 16:59:46

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

The United Nations Capital Development Fund makes public and private finance work for the poor in the world’s 46 least developed countries. https://www.uncdf.org 

The Local Climate Adaptive Living Facility (LoCAL) is a mechanism to integrate climate change into local authorities’ planning and budgeting through the regular intergovernmental fiscal transfer system using performance-based grants in a participatory and gender sensitive manner, increase awareness and capacities to respond to climate change at the local level including through ecosystem-based solutions, and increase the quality and number of local investments that address climate change. LoCAL combines performance-based climate resilience grants (PBCRGs), which ensure programming and verification of change expenditures at the local level, with technical and capacity-building support. It uses the grants and demonstration effect to trigger further flows for local climate action including global climate finance and national fiscal transfers. LoCAL also aims to support private finance for small and medium businesses and municipal finance and public-private partnerships. 

https://www.uncdf.org/local/homepage 

 

LoCAL-Tunisia

 

LoCAL Tunisia is part of the programme called “Appui à l’action environnementale en Tunisie” aimed at improving the sustainability of the Tunisian economy and initiate its ecological transition through changing consumers and producers’ behaviours, with the following objectives:

 

  • Political and civic dialogue is effectively engaged in the fight against climate change.
  • Ecological progress comes from investments at the local level.
  • The private sector develops, alone or in partnership, modes of production of goods and management of services in line with the principles of the green and blue economy.

 

LoCAL Tunisia started early 2023 for a period of 5 years. This position is based in Tunis, Tunisi
 

Duties and Responsibilities

The Driver provides reliable and safe driving services to UNCDF Office and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Summary of Key Functions:

Provision of reliable and secure driving services

  1. Management of vehicle services
  2. Day-to-day maintenance of the assigned vehicle
  3. Support to visa accreditation and related processes
  4. Support to clerical tasks in the office

 

  1. Provision of reliable and secure driving services:

 

  • Safely drive UNCDF vehicles for the transport of authorized passengers whenever required   
  • Ensures provision of reliable and safe driving services by 
    • Driving office vehicles for the transport of UNCDF staff, other high-ranking officials and visitors 
    • Drive the UNCDF project staff to all meeting and official events to fulfil representational functions;
    • Drive other high-ranking official or visitors and assist with picking up them from the security gate;
  • Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
  • Local traffic rules and regulations are strictly observed.
  • Demonstrate exemplary driving practices   
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
  • Ensures instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.
  • Provided support to all staff for transport of personnel and equipment to attend meetings or official events.
  • Support staff during workshop, training and field trip, to facilitate their movements and assist in other related duties as required.
  • Willingness to rotate with other project driver for assignments to the field/provinces and districts, as and when requested by management.
  1. Management of vehicle services:

  

  • Carry out the day-to-day checks on the mechanical status of the vehicle, check oil, water, battery, brakes, Tyres, etc. and ensure that the assigned UNCDF vehicles are road worthy and maintained up to the established security standards.  
  • Conduct minor repairs and inform the Senior driver of any major repairs    
  • Ensure that the vehicle is washed and kept clean.  
  • Provision of inputs for preparation of the vehicle maintenance plans and report.
  • Log official trips, daily mileage, fuel consumption, oil changes, greasing, servicing done and keeps a logbook up to date.  
  • Ensure that the steps required by rules and regulations are taken in case of involvement in accidents.
  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines

 

  1. Day-to-day maintenance of the assigned vehicle:

 

  • Timely delivery and collection of mails, UNCDF pouch, supplies and other items
  • Support field staff manage and maintain motorbikes
  • Receipt of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), arrangements for shipments. 
  • Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance.
  • Ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, map of city/country, first aid kit, necessary spare parts in the assigned vehicle
  1. Support to visa accreditation and related processes:
  • Supporting visa and customs formalities arrangement when required.
  • Driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items
  • Visa collection and delivery as required
  • Ensure that important documents are delivered in a timely manner
  • Meet official personnel and visitors at the airport
  • Ensures cost-savings through proper use of vehicle through accurate maintenance

 

 

  1. Support to clerical tasks in the office:

 

  • Assists with basic operational support to the UNCDF Uganda team on tasks such as photocopying documents and filing.
  • Pick-up and delivery of official documents
  • Facilitate official meeting participants 
  • Arrangement of travel and hotel reservations 
  • Provide logistical support on office procurements
  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
  • Assist with clerical tasks for project related activities including photo copying, filing, and messenger work;
  • Assist in meeting arrangement, reserve accommodation for staff on mission, ensure to inform for the security when going on field visit

 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation

               

4.     Institutional Arrangement

 

Under the overall guidance of the Programme Specialist IPSA11, and direct supervision of the Project Analyst IPSA 8, the Driver provides reliable, safe driving service to the Program’s team, other UNCDF official staff members and visitors ensuring highest standard of discretion and integrity, sense of responsibility excellent knowledge of protocol and security issue. The driver also works as a Clerk providing support to the UNCDF Office ensuring high quality of work, accuracy, timely and properly recorded/documented service delivery. The driver demonstrates a client-oriented approach, courtesy, tact, and ability to work with people of different nationalities and cultural backgrounds. 

 

The Driver/Clerk works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to ensure consistent service delivery. Upon request of the supervisor, the driver can be also required to undertake clerical tasks to support the team.

 

Competencies

 
  • Achieve Results:<LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think InnovativelyEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
  • Learn Continuously:LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: EVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

 

Business Development  ; Knowledge Generation:  Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

  • Business Development  ; UNDP Representation ; Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies.
  • Business Management;   Communication ; Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Administration & Operations; Vehicle management; Knowledge of policy & procedures on fleet management
  • Administration & Operations; Registry & correspondence management; Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
  • Ethics; UN Policy Knowledge - Ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

 
Required Skills and Experience

 
Education:
  • Completion of Secondary Education with valid Driver’s License is required
Experience:
  • Mnimum of 3 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.

Required Skills

  • (MS Word, Excel, etc.).
  • Good knowledge of the highway code and road networks of Tunisia
  • Proven
  •  Ability to perform a variety of repetitive and routine tasks and duties
  • Proven Ability to review data, identify and adjust discrepancies
  • Proven Ability to handle a large volume of work possibly under time constraints
  • Good knowledge/experience of administrative rules and regulations
  • Proven Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service

Proven Ability to organize and complete multiple tasks by establishing priorities

 

Required Language(s) 

  • Fluency in French and Tunisian Arabic is required,

 working knowledge of English is desired

Professional Certificates

  • Valid Driver’s license

Desired skills in addition to the competencies covered in the Competencies section

  • Knowledge of protocols and security requirements is an advantage.
  • Experience working in a multinational environment within development project context
  • Experience in safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair including 1 year of relevant clerical experience
  • Demonstrates excellent knowledge of protocol (for Drivers)
  • Demonstrates excellent knowledge of security issues (for Drivers)

Experience with International Development Organization

Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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