save-the-children - Ukraine | 2024-07-29 15:56:43

ROLE PURPOSE: 
The Safety & Security Officer reports to the Security Coordinator and is responsible for implementing
processes for the efficient support to the Safety & Security Department, including but not limited to daily 
liaison with HR/Admin department and monitoring and managing the tracking of all staff in compliance with 
SCI guidelines and policies during the scale up of large emergency response and transition phases. This will 
include the ongoing assessment of threats and risk to SCI program/staff and provision of advice to 
Management to manage organizational risk.
SCI is a `dual mandate` organization and as such equal priority will be given to both humanitarian and 
development work. SCI strives to ensure the fundamental rights of children, such as survival, safety, constant 
access to protection and education can be guaranteed. As part of a commitment to working with children 
through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency 
situations.

KEY AREAS OF ACCOUNTABILITY: 

•  As a member of the Safety & Security (S&S) Country Team support the development of an 
  organisational culture that reflects our mandate and values, promotes accountability and high 
  performance, encourages a team culture of learning, creativity and innovation, and enables our 
  people to deliver outstanding results for children and excellent customer service for our 
  Members and Donors
• Acts as focal administrative support for S&S and liaises with internal SCI departments on 
  administrative matters related to S&S
•  Provides efficient support to international staff and visitors on security tracking and monitoring, 
  managing security documentation, working with the HR/Admin team and Supply Chain to ensure 
  smooth coordination on S&S related matters
•  Provides guidance to support and programs departments on SCI S&S processes
•  Ensures all documentation during internal and external liaison are kept safe and confidential, updating 
  the relevant department/management on the progress of admin work related to S&S
•  Provides support to staff for the written translation of documents if required.
• Leads the arrival/welcome support to new staff visitors, surge team, and prepares updated 
  welcome/arrival pack for staff in all S&S related matters. 
•  Assists with security audit and assessment documentation liaising with Security Managers in all 
  locations within Ukraine and the regional office.
•  Maintains travel records and approvals and periodically updates list of recommended hotels in 
  Ukraine in conjunction with Admin and SC teams
•  Maintains efficient records (soft and hard copy) of travel documents and reports – security tracking 
  software
•  Conducts administration orientation – particularly on security and travel support to the staff within 
  SCI guidelines
•  Contributes to the organizational learning and enhanced capacity in planned intervention and 
  activities by providing feedback to the team on areas that are to be improved
•  Make use of all available policy, practice, checklists and guidelines, and ensure Save the Children 
  good practice is in place.
•  Provide the Country Office with regular and updated S&S related documentation on a monthly, 
  quarterly and annual basis or as required
•  Ensure the Safety and Security Strategy, Framework and Policies and Procedures are being applied 
  in the Ukraine Area Office.
• Communicate the requirements of the country-wide Safety and Security Management Plan that is 
  consistent with the acceptance model but taking into account local realities and Save the Children 
  standards

General:

•  Support all staff to comply with SCI policies and practice with respect to child safeguarding, code of 
  conduct, health safety and security, equal opportunities and other relevant policies and procedures.
•  Support the security, health and wellbeing of all staff 
•  Support that staff management and other processes and policies and systems reflect SC`s principles 
  of equity and fairness.

BEHAVIOURS (our Values in Practice)
          Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role 
  modelling Save the Children values
•  Holds the team and partners accountable to deliver on their responsibilities - giving them the 
  freedom to deliver in the best way they see fit, providing the necessary development to improve 
  performance and applying appropriate consequences when results are not achieved
  Ambition:
•  Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their 
  own personal development and encourages others to do the same
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically
  Collaboration:
•  Builds and maintains effective relationships, with their team, colleagues, members and external 
  partners and supporters
•  Values diversity, sees it as a source of competitive strength
•  Approachable, good listener, easy to talk to
  Creativity:
•  Develops and encourages new and innovative solutions
•  Willing to take disciplined risks
  Integrity:
•  Honest, encourages openness and transparency

QUALIFICATIONS

•  Education to high school diploma or equivalent experience
•  Fluent in Ukrainian, Russian and English
• Minimum 1 year security risk management experience in NGO is a must
• Or minimum 1 year military or police experience

EXPERIENCE AND SKILLS

•  Ability to analyze information and make quick, informed decisions.
•  Ability to build and manage relationships with staff, community, government, military, NGOs.
•  Effective people management skills.
•  Strong training and teambuilding skills.
•  Flexible and work well under pressure.
•  Demonstrated ability to grain credibility with colleagues and stakeholders at all levels of an
  organization.
•  Competent level skills in core IT applications, particularly MS Office.
•  Ability to work in challenging and complex environments.
•  A commitment to the values and principles of Save the Children.
•  High level of commitment to the principles of development and to the organizational and 
  programmatic goals of Save the Children.

Additional Responsibilities
The duties and responsibilities set forth above are not exhaustive and the role holder may have additional 
duties required within the reasonableness of his / her level of competence and experience.

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